Employment Opportunity Announcement – Office Administrator

GENERAL POSITION DESCRIPTION:

Administrative and Office Support

• Administrative support for a multi-program building with frequently traveling staff. Works with minimal supervision.

• High visibility position with continual member contact, including government officals and influentual donors.

• Handles the switchboard and incoming vistors. Maintains common areas.

• Provides backup for Membership and administrative support to the Director of Finance and Operations. Provides assistance to other directors as needed.

• Works continually in Salesforce to keep the database scrubbed, using various means. Uses Salesforce to create queries for staff and to update member information.

• Calendars, coordinates, sets up/tears down for meetings/events within the building, which may include: dishes, coffee service, food service, food pick up and going to the dry cleaners.

• Handles: front desk, filing, archiving, all office equipment, incoming/outgoing mail, invoices/collections, building maintenance and tier one IT issues.

• Creates: correspondence, PDF forms, labels, meeting packets, queries, mail merges, spreadsheets, mailers and monthly reports and graphs.

• Facilitates large amounts of shipping for merchandise sales, promotions and events.

• Responsible for the programming of the VoIP Nextiva phone system.

• Orders, picks up and stocks kitchen/janitorial/office supplies within budget.

• Manages trailer files and yearly trailer registration.

• Accepts/processes all types of payments, preps bank deposits and researches discrepancies.

• Annual Convention:

1. Assists members with online/phone registration and questions.
2. Processes all mailers, creates auction documentation and registration badges.
3. Handles the coordination, payment and shipment of auction items not picked up at convention.
4. Assists members with online/phone registration.
5. During convention, mans the registration desk and backs up the merchandise counter.
6. Aids with set up and tear down of registration/merchandise area.

FORWARD RESUME TO:  Texas Wildlife Association, Attn: Quita Hill, Director of Finance and Operations, 6644 FM 1102, New Braunfels TX 78132 | qhill@texas-wildlife.org | Phone: 210-826-2904